Jump To:
Search:



HITECH Act and Meaningful Use Frequently Asked Questions

The HITECH Act (Health Information Technology for Economic and Clinical Health Act) appropriates approximately $19.2 billion in federal stimulus funds to accelerate the adoption of electronic health records (EHRs) and the interoperability of health information technology. Eligible providers (EPs) can qualify for stimulus funds by demonstrating meaningful use with such certified EHR technology as OfficeMate/ExamWRITER.

In the first two years of the incentive program, OfficeMate/ExamWRITER was used in nearly twice as many meaningful use attestations in eyecare than any other EHR. In fact, OfficeMate/ExamWRITER is the 12th most used EHR in meaningful use attestations in healthcare overall.1

This page contains answers to the most frequently asked questions about the HITECH Act and meaningful use. The answers cover a variety of topics from general information and meeting the requirements to reporting your meaningful use and collecting your money.

General HITECH Act FAQs

2014 Stage 1 Changes and Stage 2 FAQs

Attestation and Payment FAQs

Audit FAQs

Stage 2 FAQs

Eyefinity HITECH Act FAQs

Read on to learn about the impact the HITECH Act will have on your practice and what Eyefinity is doing to ensure that you can use our products to help you receive stimulus money.

General HITECH Act FAQs

What is the HITECH Act?

Updated November 5, 2012.

The HITECH Act is the Health Information Technology for Economic and Clinical Health Act, and it appropriates approximately $19.2 billion in federal stimulus funds to accelerate the adoption of electronic health records (EHRs) and the interoperability of health information technology.

How will the HITECH Act affect me?

Updated April 15, 2013.

Under the legislation, Medicare provides incentive payments of up to $44,000 over five years for providers not based in hospitals who demonstrate "meaningful use" of certified EHR software starting in 2011.

It is important to note that 70% of the funding was distributed during the first two years (2011 and 2012), and incentive payments are scheduled to drop each successive year. To receive the biggest financial benefit, don't delay your implementation of a certified EHR in your practice. See "How are Medicare incentive payments calculated?" for a breakdown of the incentive distribution.

How is "meaningful use" defined?

Updated August 9, 2010.

The U.S. Department of Health and Human Services defines "meaningful use" by the following criteria:

  • Use of a certified EHR technology with ePrescribing capability
  • Connectivity (interoperability) for the exchange of patients’ health information
  • Compliance with clinical quality measure reporting (PQRS)

The Office of the National Coordinator (ONC) has a phased approach for defining meaningful use. The stage 1 final rule for specifications and criteria was published in July 2010 and consists of 800 pages detailing the guidelines for implementation, certification, standards, and specifications for the meaningful use of EHRs. This information is crucial for software developers as it provides the final set of criteria needed to produce EHRs that can be submitted for certification. It also clarifies what “meaningful use” entails for eligible providers. The rule has 25 criteria that apply to eligible providers, out of which an eligible provider can choose to defer five, with some provisions and exceptions. There are additional criteria for eligible hospitals listed in the final rule that do not apply to eligible providers. The meaningful use and the use of a certified EHR are the keys to applying for and receiving federal stimulus funds.

Because the criteria for meaningful use will become incrementally more complex in future stages, it will be easier for you to attain meaningful use the sooner you implement EHRs in your practice.

When should I begin meaningful use?

Added February 21, 2014.

You may begin your 2014 three-month reporting period on January 1, April 1, July 1, or October 1. You don’t need to attest to the full year.

With the introduction of Stage 2 in 2014 and Stage 3 in 2017, determining which stage to implement and for how long can be a confusing task.

Use the table below to determine when you need to graduate to Stage 2 and Stage 3. The table below pertains to the Medicare EHR Incentive Program. If you are participating in the Medicaid program, go to CMS' "My EHR Participation Timeline" for more information.

Attestation Year 2011 Adoption 2012 Adoption 2013 Adoption 2014 Adoption
2011
Stage 1
90 days
2012
Stage 1
Full year
Stage 1
90 days
2013
Stage 1
Full year
Stage 1
Full year
Stage 1
90 days
2014
Stage 2
3 months1
Stage 2
3 months1
Stage 1
3 months1
Stage 1
3 months1,2
2015
Stage 2
Full year
Stage 2
Full year
Stage 2
Full year
Stage 1
Full year
2016
Stage 2
Full year
Stage 2
Full year
Stage 2
Full year
Stage 2
Full year

1 No matter which stage of meaningful use you are in, you will attest to three months of meaningful use in 2014.

  • If you are participating in the Medicare EHR Incentive Program, the three months must begin at the start of the quarter (i.e., January 1, April 1, July 1, or October 1).
  • If you are participating in the Medicaid EHR Incentive Program, you do not need to align your reporting period to the quarter.

Go to CMS' "My EHR Participation Timeline" for more information.

2 If you’re beginning Stage 1 in 2014, you must begin your reporting period January 1, April 1, or July 1 to avoid Medicare penalties in 2015.

For more information about Stage 2, go to our Stage 2 Resources page.

Does meaningful use apply only to Medicare patients, or are non-Medicare patients included?

Added March 17, 2011.

Meaningful use involves your entire patient base. The incentive money amount paid for providing meaningful use is determined by your Medicare allowable billings.

Will the government verify with Eyefinity my use of the EHR?

Updated January 5, 2012.

No, you will communicate your meaningful use of a certified technology through attestation to Medicare. Eligible providers are required to submit calculated meaningful use measures through an online attestation process. The final rule requires EHR vendors to provide an interface that performs the calculation for all measures implemented electronically.

What if I don't demonstrate meaningful use of an EHR system after the incentives are in place?

Updated June 11, 2009.

Providers who do not demonstrate meaningful use in 2014 will have their Medicare fee schedules reduced beginning in 2015. The reduction schedule is as follows:

  • For 2015, down to 99% of the regular fee schedule
  • For 2016, down to 98%
  • For 2017 and each subsequent year, down to 97%

Furthermore, if the Secretary of Health and Human Services determines that fewer than 75% of the eligible healthcare professionals are utilizing EHRs at the beginning of 2018, the Secretary can further reduce the fee schedule to 96% and then 95% in subsequent years, but not further than 95%.

What are the important dates in the EHR Incentive Program?

Added April 4, 2014.

According to http://www.cms.gov/EHRIncentivePrograms/, you should keep in mind the following important dates in the EHR Incentive Program for the 2014 calendar year:

  • January 1, April 1, July 1, or October 1, 2014—Three-month reporting period begins for eligible professionals.
  • July 1, 2014—Last day for eligible professionals to begin Stage 1 and avoid Medicare penalties in 2015.
  • October 1, 2014—Last day for eligible professionals to attest to their first year of Stage 1 and avoid Medicare penalties in 2015.
  • October 1, 2014—Last day for eligible professionals to begin their three-month reporting period for calendar year 2014 for the Medicare EHR Incentive Program.
  • December 31, 2014—Reporting year ends for eligible professionals.
  • February 28, 2015—Last day for eligible professionals to attest to receive an incentive payment for calendar year 2014.

Can I participate in the EHR Incentive Program along with the PQRS incentive program and ePrescribing incentive program at the same time?

Added August 9, 2010.

Eligible providers can participate in more than one incentive program at the same time; however, there are some limitations. The table below outlines the programs that eligible providers can participate in at the same time.

If I am part of this program, can I still participate in this program? PQRS ePrescribing EHR
PQRS
Yes
Yes
ePrescribing
Yes
Yes, but only if you elect to receive EHR payments through Medicaid for the year in question.
EHR
Yes
Yes, but only if you elect to receive EHR payments through Medicaid for the year in question.

Will optometrists be penalized for not using ePrescribing?

Updated June 9, 2011.

The CMS has indicated that optometrists, unlike ophthalmologists and most other physicians, will not be subject to a 1.5% ePrescribing penalty in 2011 if they do not submit ten out of 25 prescriptions via an ePrescribing system prior to June 30, 2011. Although optometrists will not be subject to the Medicare ePrescribing penalty in 2011, they can avoid penalties in subsequent years by starting ePrescribing now. The AOA recommends members have a plan for ePrescribing and look into ways to do ePrescribing in 2011 even if they are implementing EHRs in 2012 or beyond. CMS officials have suggested that they will impose penalties of 1.5% on optometrists in 2012 and 2% on optometrists in 2013–2018, based on performance in 2011 and beyond.

The requirements to participate in the incentive program are very straight forward. There are three steps:

  1. Sign up qualified ePrescribing system: One of the simple ways to find out if your system has the ability to electronically prescribe is to visit Surescripts and identify if the product is listed in their certified products. If you are currently not using an EHR, you can select a stand-alone solution. You can find a list of available standalone packages here.
  2. Submit G-Code G8553 in your superbill or encounter so that it is submitted via CMS 1500 or X12 837 claim file to the CMS (90801-9; 90862; 92002; 92004; 92012; 92014; 96150-2; 99201-5; 99211-5; 99304-10; 99315-16; 99341-5; 99347-50; G0101; G0108-9).
  3. Ensure that you have at least 25 ambulatory visits and other applicable services for applicable CPT codes.

Am I eligible to receive stimulus funds if I don't have a physical office?

Updated August 9, 2010.

If you service only nursing homes or otherwise don't have a physical office, you are still eligible for ARRA funds. Stimulus funds are determined by your meaningful use of electronic health records. There is no requirement for a physical office. If you see more than 50% of your patients at a hospital, however, you don't qualify for stimulus funds.

Does the HITECH Act apply to our office if we do not accept Medicare/Medicaid?

Added July 13, 2009.

No, the HITECH Act provides stimulus funds for Medicare or Medicaid providers only.

Can we collect incentive payments from both Medicare and Medicaid?

Updated April 15, 20132.

No, each provider must research the incentive programs and decide which program will be most rewarding for his or her practice. Here is a more detailed comparison of the two programs:

Medicare Incentives (Cap of $44,000 Total Incentive per Provider for 2011–2016)

  • Beginning in 2011, optometrists who can prove meaningful use of an EHR may receive up to $44,000 of Medicare payment incentives per provider over a five-year period. See "How are Medicare incentive payments calculated?" for a breakdown of the incentive distribution.
  • Incentive payments will equal 75% of the allowable Medicare fees billed each year with caps set each year from 2011 until 2016.
  • EHR users can also qualify for an additional $10,000 for Physician Quality Reporting Initiatives. It was reported that this number was $20,000 because of the ePrescribing incentive, but if you choose to participate in the HITECH Act, you will not be allowed to collect the ePrescribing incentive on top of the Medicare (or Medicaid) incentive.
  • Payments are made from Medicare.
  • Each optometrist hoping to collect the incentive must be a participating Medicare provider.
  • If your practice is in a health professional shortage area, you may receive up to 10% more. See the Department of Health and Human Services for more information.

Medicaid Incentives (Cap of $60,000 Total Incentive per Provider for 2011–2016)

  • Optometrists in certain states, who have a high volume of Medicaid patients (30% or higher), qualify for Medicaid incentives. Check with your state board of optometry for eligibility information.
  • Ophthalmologists nationwide, who have a high volume of Medicaid patients (30% or higher), qualify for Medicaid incentives.
  • For eligible providers, the payments would equal 85% of the allowable costs for adoption and operation of EHR technology (including related maintenance and training). See "How are Medicaid incentive payments calculated?" for a breakdown of the incentive distribution.
  • It is recommended that participating optometrists and ophthalmologists check with his or her local state, as there will be regulations on the state level for this portion of the HITECH Act.

If our office begins to accept and actively bill Medicare within the next year, will we be eligible for the reimbursements?

Updated April 15, 2013.

Yes. The first year stimulus amount is up to $15,000, based on the Medicare-allowable fees for 2013. You will only have to bill Medicare about $2,000 per month in allowable fees to get the full $15,000. The stimulus and fee schedule amounts decrease over the incentive period, making it even easier to qualify in subsequent years.

How many Medicare patients do I have to see to qualify?

Updated April 15, 2013.

There isn't a minimum number of patients you have to see to qualify. The incentive payment is calculated off of allowable charges submitted to Medicare. The incentive amount is 75% of the allowed charges that are submitted to Medicare by the provider up to a prescribed cap. See "How are Medicare incentive payments calculated?" for detailed information about the payment caps.

Is the incentive payment based on Medicare payments received or the allowable fees I bill Medicare?

Added March 17, 2011.

Your incentive payment is based on the Medicare allowable fees that you bill.

What if I don't bill enough to reach the maximum allowable billings covered under the Medicare EHR incentive program?

Updated April 15, 2013.

Your incentive payment will be based on 75% of your allowable Medicare Part B billings up to the ceiling. See "How are Medicare incentive payments calculated?" for detailed information about the payment caps.

Will I receive my stimulus reimbursement money as a tax refund?

Updated April 29, 2011.

No, the reimbursement money will be distributed directly to you and will not be a tax refund. The payment comes from Medicare or Medicaid to the Taxpayer Identification Number (TIN) of the eligible provider selected at the time of registration, through the same channels his or her insurance claims are processed. The form of payment (electronic funds transfer or check) is the same as for claims payments.

Do I get back just what I paid for the software? 

Added January 5, 2012.

There is no correlation between what you receive in incentive payments and what you pay for the EHR software. See “How are Medicare incentive payments calculated?“ for the amounts that you are eligible to receive if you qualify for the incentive payments set forth in the HITECH Act.

Will they pay for my computers?

Updated August 9, 2010.

No, the incentive payment is a pure bonus, and you can use it in any manner you see fit. There is no provision in the final rule for paying for computers. If you are interested in applying for grants or loans from the CMS or HHS to pay for your computers, contact them directly.

2014 Stage 1 Changes and Stage 2 FAQs

What is meaningful use Stage 2?

Updated February 24, 2014.

Stage 2, is a graduation from Stage 1 and requires the use of additional functionality and additional reporting intended to lead to greater interoperability. Eligible providers must complete two years of Stage 1 before moving to Stage 2.

Eligible providers need to demonstrate only three months of Stage 2 meaningful use in 2014 to qualify for incentive payments. The last day to begin Stage 2 in 2014 is October 1. CMS has allowed the three-month reporting period for the 2014 edition so eligible providers can become accustomed to the additional requirements.

For more information about Stage 2, go to our Stage 2 Resources page.

What are the changes to Stage 1 in 2014?

Added February 24, 2014.

There are several important changes to Stage 1 in 2014. These changes require that you use a 2014 Edition certified EHR, like OfficeMate/ExamWRITER v11.1.

  • Requirements for providing electronic copies of health records and electronic access to health information change in 2014. You must provide more than 50% of patients seen the ability to view, download, and transmit their health information online within four business days. To satisfy this requirement, you must use the new secure messaging portal; you can no longer use Microsoft HealthVault. The measures affected are core set measure 12 and menu set measure 5.
  • The requirements for recording vital signs change in 2014. The age threshold is raised from 2 to 3. Additionally, if you believe certain vital signs are not relevant to your scope of practice, you may claim an eligible exclusion from
    • height and weight;
    • blood pressure; or
    • height, weight, and blood pressure.
  • Core set measure 14 is no longer required effective 2013.
  • Menu set measure exclusions change in 2014. You will no longer be able to satisfy a menu set measure by claiming an eligible exclusion if there are other menu set measures that you can complete by fulfilling them. You are still required to report on menu set 9 (immunizations) or menu set 10 (syndromic surveillance); you may claim an eligible exclusion for one only if you can claim an exclusion for both. Since you are required to report on menu set 9 or 10, you may claim the exclusion even if there are other menu set measures that you can meet by fulfilling them.
  • The clinical quality measures (CQMs) change in 2014. You will no longer be able to attest to the 2011 CQMs. OfficeMate/ExamWRITER supports a limited set of CQMs that are applicable to the eyecare industry. You will need to report on nine CQMs.

Attestation and Payment FAQs

How are Medicare incentive payments calculated?

Updated April 15, 2013.

Beginning in 2011, eligible providers who see Medicare patients could receive up to $44,000 over the course of five years. An additional 10% is available to eligible providers operating in a designated Health Professional Shortage Area (HPSA); this additional payment is separate lump-sum payments no later than 120 days after the end of the calendar year for which the eligible provider was eligible for the bonus payment. For more information, go to www.hpsafind.hrsa.gov. The general depiction of the payout schedule is in the following table.

How to read the table: Each column represents the first year that you demonstrate meaningful use of a certified EHR system. Each row represents how much the maximum payout will be each year. For example, if you demonstrate meaningful use in 2013, your payout will be up to $15,000 in the first year and a total payout of up to $39,000 over the life of the incentive program.  If you delay adoption until 2014, your first year payout will be up to $12,000 in 2014 and a maximum total payout of up to $24,000 over the life of the incentive program.

Payout Year 2011 Adoption 2012 Adoption 2013 Adoption 2014 Adoption 2015 & Beyond Adoption
2011
$18K
2012
$12K
$18K
2013
$8K
$12K
$15K
2014
$4K
$8K
$12K
$12K
2015
$2K
$4K
$8K
$8K
$0K
2016
$2K
$4K
$4K
$0K
Total
$44K
$44K
$39K
$24K
$0K

According to CMS, under FFS Medicare, the payment incentive amount, subject to an annual limit, is equal to 75 percent of an eligible provider's Medicare physician fee schedule allowed charges submitted no later than two months after the end of the calendar year (CY).

To earn the maximum dollar amount of $15,000 for stage 1 meaningful use in 2013, the eligible provider must have $20,000 or more in Medicare Part B claims.

How are Medicaid incentive payments calculated?

Added April 15, 2013.

Beginning in 2011, eligible providers whose caseloads include at least 30% Medicaid patients were eligible to receive up to $64,000 over the course of five years. Eligible providers cannot obtain incentives from both Medicaid and Medicare, but eligible hospitals can. Ophthalmologists nationwide are eligible for Medicaid EHR incentive programs. Optometrists are becoming eligible to participate in Medicaid EHR incentive programs in a growing number of states, and should check with their state board of optometry for eligibility.

Payout Year 2011 Adoption 2012 Adoption 2013 Adoption 2014 Adoption 2015 Adoption 2016 Adoption
2011
$21,250
2012
$8,500
$21,250
2013
$8,500
$8,500
$21,250
2014
$8,500
$8,500
$8,500
$21,250
2015
$8,500
$8,500
$8,500
$8,500
$21,250
2016
$8,500
$8,500
$8,500
$8,500
$8,500
$21,250
2017
$8,500
$8,500
$8,500
$8,500
$8,500
2018
$8,500
$8,500
$8,500
$8,500
2019
$8,500
$8,500
$8,500
2020
$8,500
$8,500
2021
$8,500
Total
$63,750
$63,750
$63,750
$63,750
$63,750
$63,750

How do I sign up for the Medicare/Medicaid EHR Incentive program?

Updated April 15, 2013.

To register for the Medicare/Medicaid EHR Incentive Program, follow these steps:

  1. Make a note of your National Provider Identifier (NPI), issued by the CMS; Taxpayer Identification Number (TIN) issued by the IRS; and business address and phone number. This information is required
  2. Download the “Registration User Guide for Eligible Professionals” for instructions:
    http://www.cms.gov/EHRIncentivePrograms/Downloads/EHRMedicareEP_RegistrationUserGuide.pdf.
  3. Go to the Medicare & Medicaid EHR Incentive Program Registration and Attestation System: https://ehrincentives.cms.gov. Follow the instructions in the “Registration User Guide for Eligible Professionals document.

After registration, you can choose either the Medicare EHR Incentive Program or the Medicaid EHR Incentive Program, subject to the eligibility requirements. Ophthalmologists nationwide are eligible for Medicaid EHR incentive programs. Optometrists are becoming eligible to participate in Medicaid EHR incentive programs in a growing number of states, and should check with their state board of optometry for eligibility. No provider may sign up for both incentive programs.

If you completed the 90-day attestation period in 2011 or 2012, you must continue to perform meaningful use measures throughout all of 2013 to qualify for the 2013 incentive payment.

If you are starting in 2013, the last day to begin the attestation period is October 3, 2013.

For more information about the registration and attestation process, go to the Registration and Attestation EHR Incentives Programs page on the CMS Web site: http://www.cms.gov/EHRIncentivePrograms/20_RegistrationandAttestation.asp.

Where can I find the EHR Certification Number?

Updated April 4, 2013.

An EHR Certification Number is not required when you initially register for Medicare and Medicaid EHR Incentive Program, but is required when you reach the attestation stage. Here is how to find the EHR Certification Number for OfficeMate/ExamWRITER and any other components you are using to satisfy meaningful use:

Note: These instructions are also listed on page 16 in the Attestation User Guide for Eligible Professionals.

  1. Go to the Certified Health IT Product List.
  2. Click 2011 Edition or Combination 2011 and 2014 Edition (either one is fine).
  3. Click Ambulatory Practice Type.
  4. Type OfficeMate in the Search For text box and click Search.
  5. In the search result displaying OfficeMate/ExamWRITER, click Add to Cart.
  6. OfficeMate/ExamWRITER is eligible to meet 100% of the criteria, but if you are using other components to meet portions of the criteria, search for those products and add them to your cart.
    Note: You do not need to add Microsoft HealthVault or DrFirst as components in your cart. CCHIT already knows that you need to use those components with OfficeMate to achieve meaningful use.
    Note: If you migrated from another certified EHR to OfficeMate/ExamWRITER during your reporting period, or if you upgraded from one certified version of OfficeMate/ExamWRITER to another (e.g., from v10.0 to v10.6), you will need to add both certified products to your cart.
  7. Click View Cart.
  8. Click the Get CMS EHR Certification ID button.
  9. Write down the EHR Certification Number that appears in bold in the middle of the page and return to the Medicare and Medicaid EHR Incentive Program to enter the number in the registration or attestation pages.

How can I determine if I have met all of the objectives and their associated measures for meaningful use?

Added January 5, 2012.

To track your progress toward meeting meaningful use requirements in OfficeMate/ExamWRITER, Open OfficeMate Administration or ExamWRITER, click Reports, and select CMS Meaningful Use Reporting.

Once you have your report from OfficeMate/ExamWRITER, use the Meaningful Use Attestation Calculator to determine if you have met all of the objectives and their associated measures for meaningful use prior to completing attestation. Note that the tool does not calculate clinical quality measures; rather, it allows you to assess your readiness to successfully complete the attestation process. After entering your core and menu set measure meaningful use data, the calculator will display whether you have met the necessary criteria for these objectives. You can then print a copy of the measures that you have entered and whether they have passed or failed. The calculator will indicate in red those measures for which the input values did not meet the required thresholds and will mark them as "failed."

How do I attest (report) meaningful use?

Updated January 5, 2012.

After completing your initial 90 days of meaningful use with OfficeMate/ExamWRITER, attest to your meaningful use on the CMS Web site. Return to the CMS Web site to attest each successive year. For a visual walk-through and detailed attestation instructions, view the Attestation User Guide for Eligible Professionals.

How do I get my incentive payments?

Updated April 15, 2013.

Eligible providers are required to submit calculated meaningful use measures through an online attestation process (the final rule requires EHR vendors to provide an interface that performs the calculation for all measures implemented electronically). Incentive payments for the Medicare EHR Incentive Program will be made approximately four to eight weeks after an eligible provider successfully attests that they have demonstrated meaningful use of certified EHR technology.

Medicaid incentives will be paid by the states, but the timing will vary according to state. Contact your state Medicaid agency for more details about payment.

Who will pay me, Eyefinity?

Updated April 29, 2011.

No, the payment comes from Medicare or Medicaid to the Taxpayer Identification Number (TIN) of the eligible provider selected at the time of registration, through the same channels his or her insurance claims are processed. The form of payment (electronic funds transfer or check) is the same as for claims payments.

Will Eyefinity help me get my stimulus money?

Updated January 10, 2011.

The certified version of OfficeMate and ExamWRITER provides you with everything that you need to qualify for the EHR Incentive program. You are responsible for signing up for either the Medicare EHR Incentive Program or the Medicaid EHR Incentive Program and applying to receive your stimulus funds. For more information about what you need to do to achieve meaningful use and get your stimulus money, view our Meaningful Strategies to Meaningful Use Webinars and Q&As and Meaningful Use Starter Kit. Our goal is to help you understand the requirements and process to receive stimulus money so that you can demonstrate meaningful use and collect your stimulus money.

Are these incentives available on a per-provider or on a per-office basis?

Updated June 11, 2009.

The incentives currently available are paid on a per-provider basis.

Audit FAQs

What happens if I am audited?

Updated April 4, 2013.

Since the EHR incentive programs are government-funded initiatives, audits are an important part of abating fraud and waste in the program. The Centers for Medicare and Medicaid Services is spot checking meaningful use attestations, and they have hired a firm to conduct routine audits.

CMS will not release specific information about the nature of the audits, but they have posted some general guidelines on their Frequently Asked Questions page. Based on past audits, we have created a guide called "Surviving a Meaningful Use Audit," which can be found on our Meaningful Use Starter Kit.

While OfficeMate/ExamWRITER users have nothing to fear from an audit, the prospect can be anxiety inducing. We are here to help if you encounter any questions about the information the auditors are requesting.

Eyefinity HITECH Act FAQs

How do I sign up for the ExamWRITER ePrescribing Interface?

Added April 15, 2012.

For more information about the ExamWRITER ePrescribing Interface, go to http://www.officemate.net/examwriter_va_erx.aspx. To sign up to begin using the interface, contact us at 800.269.3666 or sales@eyefinity.com.

What has Eyefinity done to prepare for the HITECH Act?

Updated January 5, 2012.

Eyefinity has ensured that you can use OfficeMate/ExamWRITER to fulfill meaningful use requirements and thereby qualify for incentive payments.2

Additionally, Eyefinity has created a Meaningful Use Starter Kit, which contains videos, checklists, and education about achieving meaningful use with OfficeMate/ExamWRITER.

It’s important to Eyefinity that you understand HITECH Act and meaningful use and that you receive the full benefit of stimulus money with a meaningful implementation of OfficeMate/ExamWRITER.

Which eyecare software products are certified today?

Updated October 19, 2010.

You can view a list of certified health IT products on the ONC Web site. The ONC has stipulated that there will be no “grandfathering” of previously certified software products. All products, regardless of their certification histories, must go through the certification process due to the numerous revisions and additions to the certification criteria.

In late-August 2010, the ONC authorized and announced CCHIT and the Drummond Group as the first ONC Authorized Testing and Certification Bodies (ONC-ATCB). Their certification processes began in September 2010. There are no separate guidelines for optometry or ophthalmology and it is not clear if there will be any specific specialty-related guidelines in future stages.

Can I qualify for incentive payments if I use OfficeMate practice management software only?

Updated January 5, 2012.

No, OfficeMate alone does not qualify. You must use a certified EHR system, like OfficeMate/ExamWRITER to qualify. We recommend that you contact Eyefinity immediately to initiate the purchase and deployment of OfficeMate/ExamWRITER and ePrescribing in your practice. Keep in mind that 70% of the incentive payments under the stimulus program will be available in the first two years.

What if I am using OfficeMate and ExamWRITER now?

Updated January 5, 2012.

If you have fully implemented OfficeMate/ExamWRITER in your practice and have an active software maintenance agreement, ensure that you are using v10 or later to qualify for meaningful use. Future software upgrades will continue the process of complying with new EHR federal government certification standards.

Go to the Meaningful Use Starter Kit for videos, checklists, and education about achieving meaningful use with OfficeMate/ExamWRITER.

When will the certified version of OfficeMate/ExamWRITER be available?

Updated January 5, 2012.

OfficeMate/ExamWRITER version 10, the certified version, was released in March 2011. If you have an active software maintenance agreement, upgrade to the latest version of OfficeMate/ExamWRITER for free.

Where can I learn more?

Updated January 5, 2012.

Go to the Meaningful Use Starter Kit for videos, checklists, and education about achieving meaningful use with OfficeMate/ExamWRITER.

We will continue to add information about the HITECH Act, meaningful use, and educational opportunities to our website. Beginning in November 2010 and continuing for several months, we offered a series of free Webinars, which have been archived on our website.

Who can I contact at Eyefinity for more information?

Updated August 9, 2010.

We’ve set up a unique e-mail address to receive and address your questions. We’d like to know what your questions are right now. Please contact us at meaningfuluse@eyefinity.com.

1 Based on statistical data gathered by the Centers for Medicare and Medicaid and reported April 2, 2013, under the title "CMS Medicare and Medicaid EHR Incentive Program, Electronic Health Record Products Used for Attestation." Data retrieved April 4, 2013 from the U.S. Department of Health and Human Services data warehouse, healthdata.gov.

2 OfficeMate/ExamWRITER version 10 is 2011/2012 compliant and was certified as a Complete EHR on October 29, 2010, by the Certification Commission for Health Information Technology (CCHIT®), an ONC-ATCB, in accordance with the applicable eligible provider certification criteria adopted by the Secretary of Health and Human Services. The 2011/2012 criteria support the 2011 edition (Stage 1) of meaningful use measures required to qualify eligible providers and hospitals for funding under the American Recovery and Reinvestment Act (ARRA).